How to Thank an Employer After a Job Interview

How to Thank an Employer After a Job Interview

You know I get this one a lot with my job
candidates as they go through their interviewing process. We talk about what to do, what to say to an
employer when you are done with the job interview. There’s loads of questions about how long
it should be, how short it should be, when you should sent it, what type of medium should
you send? I know there’s loads of questions about this
because I actually get them every day, I get them on my blog, I get them on the YouTube
channel. I want to talk about this aspect of the job
interviewing process in my opinion, is one of the single greatest ways that you can separate
yourself from the other qualified candidates. For those of you that have been following
me for a while and you’ve attended some of my webinars, you’ve seen some of my videos
on the blog. You know that I always say, “If you are sitting
in from an employer and you’re in a job interview, chances are you are qualified.” The employer would not be speaking with you
if at least, on paper, you were not qualified for the job. That’s great but so is everybody else who’s
interviewing for the job. One of the things that I think you could do
to really, really give yourself a leg up is how you craft those messages in between the
job interviews. Think about this act for a second, you get
to totally control what you say. It can thoughtful, take your time, blueprint
it just the way you want. An employer can tell an awful lot about what
how promptly you responded and what is it that you say. When I talk about thank you’s, there’s really
two major things you’ve got to consider, one are the elements what the thank you is about,
and two the content that specifically goes into the thank you. We’re going to talk about both of those and
then we’re going to talk about all the mistakes that I think I see people making. The first thing is the elements, I always
think you need to back a thousand for these two elements, every thank you, actually every
communication that you have with the employer even if it’s just an email. Speed and thoughtfulness, speed and thoughtfulness,
how quickly you respond that’s speed, and how thoughtful you are that’s the content
and the care in which you put into what you say, and value that those words have. Let’s talk about speed, speed is simply when,
so how quickly do you respond? 24 hours or less no longer, if you go beyond
the 24 hours, I really find it hard to believe that anybody needs longer than 24 hours to
sit down for five or ten minutes to type a few lines in an email to an employer. You should be able to do that, that’s when
expect it, it looses it’s muster if you go beyond that time frame. That includes Saturdays and Sundays, so if
you interview on a Friday at five o’clock that means by Saturday at five o’clock you
should have that email in their inbox. That’s the first thing, second thing is the
thoughtfulness, the care in the quality of the words that you put in, the tandem themselves,
if you think about it one without the other. Sending a one line email right after you walk
out of a job interview is fast, that’s speedy, but it’s not very thoughtful. Sending a one page email four days later might
be thoughtful, actually I’d call that inconsiderate. That might be thoughtful as far as the care
in which you put into the content that you developed, but it’s not very speedy and it’s
not going to matter. You want to make sure it’s both quick and
there’s some care to it, that’s number one. Second thing is what should go into the content
itself, so when you think about thanking somebody, it’s not just about thanking somebody. If you thank them and you tell them that you’re
excited everybody does that so you’re basically on par with every other job candidate that
you’re up against. I always think there are three things that
you absolutely need to include in the communication, and actually I would just stick to these three,
I wouldn’t go beyond this. Number one you just want to thank them for
your time so you want to show them that you’re grateful and that there’s some gratitude. You can be quick it doesn’t have to have a
lot of words and it definitely should not be obsequious. Think about when you get done with an interview,
I don’t care who it is, thank them for their time, that’s all you need to do in the first
part. Thank you so much for taking the time to meet
with me I really enjoyed our conversation, that’s it. You don’t need to say, “I know how busy you
are.” Everybody’s busy, you’re busy, I’m busy, everybody’s
busy you don’t need to be obsequious just thank them for their time. The second thing that should go into the thank
you, this is the money paragraph. It is your unique value that you offer to
that employer. This is where you get to sell yourself, you
could confirm something that you discussed in the interview and remind them of that and
how you aligned to the job. Or you can use it as an opportunity to add
something that might be germain that you didn’t get the chance to stick into the interview
because you ran out of time, or maybe forgot, or whatever the reason. Use the middle section to say, “I feel like
I’d be a fantastic match for this position because.” Then give them the reason. If you don’t have that one item in there your
thank you is effective useless. You’ve really taken away the potency if you’re
not going to take the time to tell them why you’re the right person for the job. Think about this, so number two why you’re
the right person. Number three your interest, your attitude,
your enthusiasm, so I’m even more interested in the opportunity after meeting you because. Don’t just say you’re more interested tell
them exactly why. Now you’re giving them something of yours
that you took away from the discussion, something they said, something they did, something you
saw, something you learned. That has raised your enthusiasm, and that’s
it. Thank them for their time, here’s why I’m
the person for the job I can’t wait to see what the next steps are. I’m so enthused, I’m so interested and here’s
why. Now I have a thank you template with instruction
on it, on blog or we’ve got it somewhere Cara you might want to toss up the download in
the chat people can grab it. Those are the three parts and if you want
to think about a lot of the mistakes that can occur with the speed and thoughtfulness
and the three components that go into it. Sometimes I see candidates send a one liner
and they just say, “Thanks for your time I’m looking forward to next steps.” Simply because the employer might have said,
“Hey, you know we’re going to bring you back, we want you to talk to so and so.” Big mistake folks, it’s a waste of time, don’t
do it, don’t do it from your iPhone, don’t write him a one line thank you card mail it. Make sure that you’re putting some thought
and energy into it, they will appreciate it more, especially if it’s timely. Second thing is I see people writing a one
page thank you. This is not good, this is not good, this is
also inconsiderate. No one wants to relive the interview again
after they’ve already spoken with you. No one wants you to give them all the things
you probably should have given them during the interview, they don’t want to see that. For all you analytical types I actually did
a little experiment a couple of years ago. I know what I like as far as the length of
the thank you email. If you’re wondering if you’re email is too
long or too short think one third of a 8.5 by 11 page. If it goes down longe than 3.66 inches it’s
too long, and you can muck around with the font if you want. That’s ideal and if you break it up in sections
intuitively they will remember that you pulled out that middle paragraph that talked about
why you were unique. That is a big honking deal, and if you don’t
have that, and every sales person that’s out there, or every marketer that’s out there,
or everybody who is expected to be a closer. If you don’t do that, if you didn’t send me
a thank you that said that, I would immediately eliminate you from the process because what
are you going to be like when you’re interacting with your customers. The mistakes, don’t send a one liner, don’t
send a one pager forgetting that middle section, waiting more than 24 hours. Here’s another one, but wait I need to take
a shot of espresso before I tell you this one, a number of you I know you go to group
interviews. You go to group interviews and you’re talking
to two people, three people, six people, it makes not difference, do not, do not, send
a group thank you email. It does nothing to connect you to the individuals
themselves. They will feel like one of many, you will
have made them feel like one of many. Instead here’s what I would do. Take that three part thank you, make the first
paragraph and the third paragraph identical for all of them, for all of them, that’s okay. The middle paragraph try to sight something
that you connected with that particular interviewer on and mention something that was unique,
a bond between you and him or her. Just make that little paragraph in the middle
unique, that’s enough. You should be copying the human resources
director, vice president, whoever it is, or the recruiter or whoever is organizing your
interviews. If you get out of an interview and you do
not have contact information for anybody, send an email to whoever it is that is organizing
this for you and ask for that. That’s what I would do. Now I what I like to do in my thank you process
is I would email everybody individually, I’d copy HR and then I would also mail everybody
a thank you card. The thank you card is a great touch, it really
drives it home, it’s a physical piece that will go on their desk, that they will be floored
that they actually received a piece of mail from you. There is something that goes with their memory
and your thoughtfulness, when they have to physically open something and you’ve physically
made them do something. Actually Vinnika you’re on here, she sent
me one of the nicest Christmas cards and I’ll never forget her for that and we’ve never
met. Thank you for that, it’s still sitting on
my desk. I hope that helps on the thank you’s.


29 thoughts on “How to Thank an Employer After a Job Interview”

  • Andrew LaCivita says:

    Hi Everyone! The Thank You Process is vital during the job interview! It can separate you from the other qualified candidates. Please let me know what issues you have with this process and I'll be happy to help you!

  • Majid Nikougoftar Zarif says:

    Hi Andrew! Thank YOU so much for all your videos. I have a question about the thank you cards.
    If you're interviewed by 7 different people in a day, would you send 7 different cards? And all to the same office address? So that they all get their cards at the same time?

  • Hi, Andrew! I made the mistake of waiting too long to send a thank you email after a phone interview the day before Thanksgiving. I thought sending an email during the holiday break would be inconsiderate. Well, now that I’m here, should I still send the thank you email? If so, do you think I should attach my resume?

  • Renaissance Man says:

    What if you had a long flight home after the job interview and got sick on the plane from the flu going around? Is it too late to still send a thank you email after 24 hours?

  • Dolores Mitchell says:

    Hello Andrew! I had an interview yesterday and then sent a thank you email (from watching other video's of yours) to 2 individuals , separately. Today is Tues. and received an email expressing thanks for the 'thank you email' and requesting referenced of which I sent. This afternoon I received a call from the HR girl that interviewed me and said that she would be out of the office until the 19th of Feb. and that they still had a couple of people to still interview. Yesterday while in the interview I was told that they wanted the candidate to start on the 20th. Should I now send a 'thank you' card'? and if so, what more can I say that I didn't say in the 'thank you email'? Thanks so much for all you do!

  • Jessica Carbajal says:

    Wow screwed that up! I am so so happy I’ve found your channel, I don’t know how else I would have found out these mistakes 😅

  • Thank you Andy – I am going to a second round interview and will definitely use your tips. I always send a personal handwritten thank you – it's a forgotten art and I know people appreciate it.

  • Hi, just wonder what line will you use to acquire the interviewer email , some of jobs have only general HR department email

  • Ronnie Rochester says:

    Thank you for the advice and inspiration for the thank you e-mail that I just wrote for an interview yesterday.

  • Jessica Suarez says:

    Hello Andy!
    Can my post-interview thank you letter and thank you card have the exact same content or should I write something completely different in the card? Thank you in advance.

  • How do you say thank you to your interviewer when you were referred by a recruitment agency? You obviously wont have the email of your interviewer.

  • Crap, well I just sent a thank you email but I didn't say anything about myself… I just thanked them, basically. I thought I "sold" myself enough during the interview…

  • I didn't have the email for the hiring manager to send a thank you email. And I couldn't send a letter because we're too many states away for it to get to them before I get a call back

  • Hi Andrew – Question about sending a thank you card – what if it is a remote team and everyone works from home? I'm not comfortable asking for home addresses. Thank you.

  • Michael Morrow says:

    So after watching a bunch of your videos over the last few days, the one video that I couldn’t find was “How to sell yourself”. If you could do one of these, it would be greatly appreciated. Especially if it’s how to sell yourself in 2-3 lines so we can use it in this template. Thank you for your wonderful videos.

  • rhytmicexistance says:

    How should I request for the email adress of the hiring manager during the interview. Maybe I can ask it to the reqruitment manager but they would not be willing to share this information. Is there a template routine to ask this kind of informations?

  • Hey Andrew. I just want to give you a shout out because I just had a big job interview today, which is sort of a lateral move in my company, but with better compensation and environment and a good opportunity for growth. I'm super excited about it and have binge-watched your videos over the last couple of weeks. A few things stood out. #1 I was more prepared than the interviewers – I had notes, a copy of the job description with highlighted sections to talk about my skills and what I can provide in terms of fit and value, I had the top five questions (loved the game changer about success), And I had four anecdotes to turn to when faced with hypothetical "what would you do" or "what have you done" situations. #2 I asked more questions than the interviewers did, and essentially interviewed the panel (and took notes!). and #3 I followed up with a personal thank you email to each of them in the exact format you recommended, and I consulted those notes to populate that information.

    It's a job that I really want, and actually really need for not only my well being and life balance, but my family's. I have one question. Did I over do it? This isn't a job that's paying $100k plus, it's probably around $60k, which is more than I earn now, and in that area of the company I work for, it's essentially an entry level job there. So could I have possibly over done it?

    Edit: I felt the need to add something about the thank yous. The three interviewers are people that are in the same company, so I have the company directory just like they do in our email system. Is it also good form that I remembered their names well enough to spell them in the company directory in order to email them in upwards of ten hours later? Thanks!

  • Would it be ok to use a post card? The job is out of state. I've had a group phone interview, a 2nd group interview on Skype (used my cell during a blizzard/power outage), and now I am waiting for the invitation to fly in for a face-to-face 3rd interview. My thought is that post cards from where I live would be memorable. I would appreciate your thoughts and suggestions.

  • Hi Andy,

    Firstly, I really appreciate the content you've been putting out for us to simplify the process. I just wish I found you sooner. Secondly, I have a question regarding the timing: what if you already missed the 24 hour mark and a couple of days have gone by? Should I still send?

  • Hi Andy, How should I feel when recruiters don't reply to a followup email when they told you that they will get back to you between time frame?

  • Chané 샤네이 says:

    Thank you, Andrew! I just had my phone interview, and used your interview tips from your videos and Interview Intervention. Crafting my snail mail thank-you letter now.

  • Epiphanie Always says:

    I was dead tired last night after my job interview but gathered the last bit of energy i had left to write the thank you email as i watched this then fell asleep in peace. Thank you Andrew for this. It have me the chance to share what i didn't/forgot. The rest is in God's hands now 👼

  • SHAT!!! I screwed that up, my phone interview was Friday and they requested more information for me to send. I was going to send it all at once 😩😩😩

  • Hi Andy! I was interviewed by three people yesterday. I wasn’t able to get contact info. Like you suggested, I emailed the HR contact who scheduled the interview for contact info but no response. Should I thank the one interviewer whose email I have?

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