How To Work Less And Increase Productivity

Hello. So, you’ve landed on this video because you want
to work less, do more, feel good, have that freedom. The first step is
to like this video, give it a thumbs up. And you’ll see how much more productive
you will feel. But actually
just to jump right into things. The first thing that you should do is design
your ideal life. Think about what you want
your life to look like. Why do you want to work less. And, OK, OK. I get it we all want
to work less, right? But why?
why do you specifically want to work less? I know that I want to work less
because I want to travel more, I want
to experience things with people, I want to be able
to dedicate my time to relationships and getting to know you guys, and all of that takes time. If I work less, I’ll have more time
and I’ll be able to do those things. Also because I need time in order to watch
the entire Star Trek franchise which is something
that I am doing right now and it is taking a really long time,
you guys realize. There’s like hundreds of hours
of Star Trek material. Anyway. Think about the life that you want
and write it down, really come up with a plan, and if you can just take a few moments without any interruptions and close your eyes
and really imagine yourself waking up and what does that life
look like to you? What is that day like? Taking this first step is important because it’s going
to motivate you, it’s gonna give you incentive
to work towards this ideal life of yours. And secondly because
now that you have your ideal life you’re going to do your tam,
you’re gonna do your tam. You’re going to manage your time
around these goals around what your ideal life
is going to look like. The next thing is the holy email. Email, the one thing that connects us all
but really is so annoying. So, here’s the thing about email. There’s like a catch-22 with it, right? Because a lot of people, their work depends on email,
on checking their email and they don’t want
to miss opportunities and etcetera, etcetera, etcetera. But here’s the thing, everything in moderation. Although email is super crucial
to everything that I do on a daily basis, I only check my email
a couple times a week. That alone might seem crazy to you but I really think that it’s important
to pick the ideal times in which you can check your email, I would suggest
to check your email maybe three to four times a week. This doesn’t mean,
don’t write emails or don’t respond to emails. Because if you gotta send out, you know,
maybe a hundred emails a week and that’s your job.
Well, you got to do your job. Look into some kind of email service that will allow you
to schedule your emails to be sent out later. So, I use this app called Airmail. I will go through my to-do list
which is my list of emails that I need to respond to. I will respond to them and usually I will schedule them
to send out later and the reason that I do this
is because I don’t want there to be any sort of coincidence that the person that I am responding
to might be on the other side and may respond right away because then I will get stuck
in this hole, in this cycle of responding and having this
conversation through email which is nuts to me. So, check your email
a few times a week only and try to use an app where you can
schedule your emails to be sent out later so that you don’t get stuck
in that dirty, dirty cycle. So, this will give you more time
to do other things. This next one is outsource,
delegate, automate. Don’t do everything yourself. If you are able
to get someone to help you, then do it. You can do this with an intern,
with an assistant, you can even outsource your work you can use websites like OnlineJobs
or UpWork or Fiverr. You can find people from all world
who are available and ready to help you
with things at a very affordable cost. So, don’t feel like hiring someone is going
to cost you an arm and a leg, that isn’t always the case. Outsourcing and delegating your work
to somebody else will free up your time
so that you can do the things that are more important to you, for instance, if you have a channel
or you make video content online, then maybe hiring an editor
is the route for you. Instead of spending
eight hours editing a video, you can spend eight hours
making more videos and then you can send those off
to your editor and you can have more content
and create more. You don’t need
to do everything yourself, and if you are able
to automate something then, oh my gosh,
why wouldn’t you do that? It’s the most amazing thing ever. Have you looked at Amazon
subscriptions for shopping? Let’s say you gotta buy toilet
paper and you know that every three weeks
you run out of toilet paper. Well, you can just automate that, you don’t have to think about it
and be like, Oh man, I ran out
of toilet paper I gotta go for… No. Just, you know,
automate the thing. So, one of the things
that I automate me is my toothbrush, I buy my toothbrush from this super awesome eco-friendly company, called BogoBrush. And because I have a subscription I get a new toothbrush delivered
to me every four months, and my toothbrush is biodegradable. So, I don’t feel
like I’m wasting anything either, it’s so awesome to be able to work
with these companies, be able to subscribe,
make my life easier, and then at the same time
I get a really cool product. So, automate. The less you have to think about it, then the less time
is gonna be spent up here and the more time
you’re gonna be out there doing things. Before I give you this last tip
I want to remind you, if you enjoyed this video
and if you’re getting something out of it then please give me a thumbs up, that really does actually help me out because you’re giving my video engagement and then other people
are able to see it and I can help more people
and I can reach more of you. And if you really like this video then consider subscribing
and following, turn on notifications
for all of my content and that way you can get alerts
whenever I put out a new video. This last tip might be
a little bit difficult for some of you, is go off the grid. You need time alone, you to have those reflective periods
in your days. In order to have new ideas and to create and to really be able
to be more productive with the stuff that you are doing. First things first, obviously
the first one would be, you know, turn off any
communication devices that you have like social media email,
you know, shut that off for a week and just disconnect for a week. You know, whatever,
that’s like an obvious one. Here’s another one that a lot
of people have trouble with in today’s world of the Internet, which is stop making yourself
so accessible to everyone all of the time. Sorry guys. I’m a little bit
passionate about that one. Don’t always feel like you need
to respond to every single phone call and every text message
that comes your way all over the time. Sometimes I will go days or weeks
without responding to text messages. I don’t want
to allow these distractions to just come at me all of the time. I actually have notifications
turned off for everything, on my phone, on my computer, I mean, the only real alerts
that I get are from my calendar. I don’t really get alerts
for text messages or DMs or tweets or Instagrams or whatever. Just stop responding to people right away. I know, it’s crazy,
it’s actually a lot harder than it seems because in our modern day society if you don’t respond
to someone within 10 minutes they think you’ve died. And that to me just seems weird. I just don’t like
to be able to be available 24/7 for anyone. It’s gonna be hard because you’re gonna
stop responding to people and they’re gonna think,
Oh, is she mad at me? Did I do something?
Is something wrong with her? Did she die? But you’re just training people
to get used to you responding on your time. Just giving immediate access
and attention to people will allow for distraction. So, if there’s anything
that you take away from this video is that being antisocial is not a bad,
I’m totally kidding… But in all honesty guys, I really hope that this video helped you and that you are able to work less
and be more productive so that you can watch all of
the Star Trek franchise like I am doing. By the way wish me luck on that because I feel like I’m gonna be doing that
for the next ten years of my life. Speaking of, I’m gonna go
watch some episodes right now. I’m on the next generation. So, I will see you when I see you, bye! This video was made possible by my patrons
over at PATREON.COM/REDROMINA If you like what I do, become a patron
and be a part of the exploration.


32 thoughts on “How To Work Less And Increase Productivity”

  • Very good points on productivity and trying to stay off the grid.. ( Which seems almost impossible in this day and age)
    I applaud you for being a dedicated star trek fan. ๐Ÿ‘๐Ÿ‘๐Ÿ™‚

  • Excellent tips๐Ÿ‘๐Ÿ‘ I agree with taking some down time and delegating work the most. Todayโ€™s technology keeps everyone a text, email or a call away. The days of โ€˜Oh, I was not home, missed your callโ€™ is long gone. Plus delegating work to others will help to be more productive. ๐Ÿ˜Š๐Ÿ˜…

  • Great tips Romina!! ๐Ÿ™‚ I use boomerang for my Gmail but need to get better about automating my inbox for sure!! In my line of work we are expected to respond immediately or its seen as if we are not working or doing anything…vicious cycle in trying to get out of!!๐Ÿ‘ŠโœŒ๏ธ๐Ÿ‘

  • So what I got out of this video…don't contact Romina! LOL J/K I totally get what you are saying. That's something to think about! I am still on the original Star Trek Series. The last one I watched was a great episode where the Enterprise went back to the 60s and beamed aboard a fighter pilot. Do you remember that one? And hey, just reply to your own time on this. =)

  • Graphics To Grab says:

    Solid advice I try to incorporate a lot of what your saying into my daily routine and its definitely helped my personal life and YouTube channel, thanks again!

  • This is a hard one. I started responding to text messages on my timeframe a year or so ago. It took forever, actually I'm sure people are still pissed. In today's society we all expect instant gratification. This is absurd, especially when you are talking about communicating with a startup that has a small team or a solo creator. I am leading the charge with you, one unread text message at a time! But seriously, we all need to do our operating system. Whatever makes us effective. As creative's our uninterrupted deep focus time is our most valuable asset. We must protect it at all costs. -Tee

  • Ashley Murphy says:

    What I really meant to say is finally someone gets me on not checking email 24/7. Now if my kids school could get that through their thick head.

  • Great introduction and good tips. Being alone can bring you good ideas and it is true you waste a lot of time being immediately answering and talking in the phone but let me know what can I do if I am addicting to โ˜Ž๏ธ . ๐Ÿ˜ฉ๐Ÿคช๐Ÿค

  • Yeah, that's true about being always available, some people have a vivid imagination and they start to think lots of things about you if they don't get response within a some set interval of time. What has happened, why the delays …

  • Nymphodora Twitch says:

    I wish I could afford someone to outsource more of my stuff to, like the paperwork crap. I'd much rather pay someone to do that stuff but I don't make enough yet to do so. I need someone to organize my schedule b/c I'm garbage at that.

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