One of the easiest ways to save time
in Word 2013 is to customize the Quick Access Toolbar.
By default, this displays above our Ribbon
tabs and includes Save, Undo, and Redo.
But we can make this much more useful. There are three different ways to
customize the Quick Access Toolbar. One of them is to look for this arrow
or drop-down at the right hand side. Click it, and here you have some common
actions such as creating a new document. We can repeat this and you’ll notice that
the actions that are displayed on the Quick Access Toolbar have a
check mark in front of them. Pick others that are useful to you. Now, this drop-down also
includes More Commands, which is one way for us to get into a
dialog box for customizing the Quick Access Toolbar.
But before we do that, let’s look at a second approach for
customizing this very handy tool. We can add tools as we find them. For
instance, here under the View tab, we have different ways to look at our
documents. One Page, for instance. We’ll simply right-click on that and then
choose Add to Quick Access Toolbar and repeat those for actions
that we use frequently. This means that we don’t have to go to
the View tab to change the view of our document. Now Word remembers what you add to the
Quick Access Toolbar so you don’t have to come back and repeat these actions,
although you can customize it at any time. One thing that you might want to change
is to put that Quick Access Toolbar below the Ribbon. Now why
would that be helpful? Well, first this makes it faster for
us to get to these actions. Currently the Quick Access Toolbar is
also sharing space with our title bar and specifically the document name
and windows management tools. If we move this below the Ribbon, we have the full width of our
screen for any of these tools. To do this, we either move to the Quick Access Toolbar
or the Ribbon and just right-click, here’s the option show Quick
Access Toolbar below the Ribbon. You can always put it back if you
change your mind. So let’s look at that third way to customize the
Quick Access Toolbar. As we saw, we could either go to that little
drop-down arrow and pick More Commands or right-click on the toolbar or the Ribbon. And here is Customize
Quick Access Toolbar. Another technique would actually be
to go to the File tab, pick Options, and here is one of the categories or tabs,
Quick Access Toolbar. So this gives us a full range of options
for customizing this Quick Access Toolbar. At the right hand side we see the
actions that are currently added to it. Now we might want to rearrange these.
For instance, we can select some of our file management
tools like New and then use the arrows on the right hand side here
to move it up or down this, we’ll put it at the far left hand side
so we can keep those file management tools together. Next, we can add additional commands from
different groupings here we see Popular Commands
from here. I’ll scroll down and look for Save As, something we do frequently in Word 2013. Select it and either
double-click or choose Add. Then I can take this and move
it to a more appropriate spot. Other commands are found in the drop-down.
For instance, there were about 200 commands
that are not in the Ribbon. These are considered to be less common,
less popular, but they might include things that you’re
used to using quite frequently or we can go to All Commands. Other actions that are found in specific
tabs can also be accessed from here. Let’s look at All Commands. Now I’m searching for the Close button. We can either just drag down through
here or clicking to the list and type a letter C.
Now I still have to scroll a bit, but that might make it faster for things
that are further down in the alphabet. However you get to it. Here is Close and I’m
going to double-click, add it to the Quick Access Toolbar and
just re-position it a little bit in my sequence and we can continue. Keep in mind we can come
back and customize this so
that it has all the tools we want, or we can remove things that we
might’ve thought we’re going to use more frequently than we actually did. When you’re done choose OK. And here’s your new Quick Access Toolbar.