Productivity Tuesday – Trello

Productivity Tuesday – Trello


==Hi there, this is mrinal from techwiser
and yes, productivity tuesday is back, And this tuesday, let’s talk about a project
collaboration tool trello. Consider it as a digital version of sticky
notes you arrange on a whiteboard —but unlike physical notes, they are searchable, shareable,
and come with reminders (footage of silicon valley sticky notes, Make sense? Well, let’s take an example to understand
it. Say, I’m a YouTuber & come up with an idea…I
simply roll the camera and start speaking about it. After a bit of video editing, the
video is up. Easy. Right? But once your channel grows you need a team
and as they say, managing a team is not that easy. So, you need to divide the workflow
into smaller chunks (like script, shoot, edit and publish ) and this often includes team
members (such as a writer, an editor and a host etc) Now to make the process efficient, you can
use project management tools such as trello, So, here’s how my Trello looks like. For
my YouTube videos, I create projects known as boards. Each board contains blank spaces
called “lists”. Each list belongs to a Writer, a Cinematographer and an Editor etc.
I then add Post-it notes called “cards,” which you can move around in different lists.
This way, everyone knows the project pipeline and the work remaining.And as you have guessed it, we use trello
for both our YouTube and website content.1>But this doesn’t mean, trello works only
for teams or YouTubers. Trello can be used by anyone say managers, freelancers or even
students etc. So, let’s check out how you can use trello
to boost your productivity.=====
Trello – YouTube BoardThe first time you open the app, you will
see a blank slate. I’ll create a new board – YouTube Under this, I’ll add the lists like ideas,
script, shoot, edit and publish. If you have team members, you can also add their names
in the list title, For instance, I take care of scripts, Rohit helps with the shoot and
Nitish for editing.In the ideas tab, everyone can pitch
with the video topics, the ones that are interesting, goes to the script board. Once I write the
script, the card goes to Shoot, edit and finally to publish. And we do this for all our YouTube
videos. This way, everyone in the team can keep track of what part of the video they
are working on.2.1>You can also use Trello for an individual
project say preparing for your upcoming exam.peaking of exams, it makes sense to
get your timetable right. To begin with, I’ll add all the subjects or topics in this month’s
list. Next, I can make a list for today and tomorrow’s timetable. Finally, I’ll make
a revision list. So in working,3.1>I’ll add all the subjects or topics
on this week or month, and depending on the mood and priority, I’ll move them to today
and tomorrow. Once I’m done, I can either move to the revision card or delete it. Now, here’s the cool thing with Trello,
you can add comments to a card, so say if don’t have some notes and I’m not able
to prepare a topic, I can add a comment or even setup a reminder.3.2>–
Example 3: On the surface, trello looks simple (which
is a good thing) but it can get a lot powerful than this. For example, you can add checklists,
tags, attachments, deadline dates and color code labels in individual cards.Imagine if you are freelancer, you can
create multiple trello boards for your ongoing projects.
You can easily add checklists to individual cards to track your progress, and set a deadline
for each task. You can also add reminders to raise the invoice.4>For instance, there are times, when two
writers end up working on the same article. So, thankfully, you can integrate trello with
slackbot (it’s another productivity tool, which we’ll see later on), which keeps a
track when a card is moved and to which list. Personally, it has saved us a lot of time.5>=====Overall, Trello works great for our team,
though do remember, it does take some time to and experimentation to get used to this
tool. Ultimately, it’s a too with all the bells and whistles, which you’ll have to
customize according to your needs. That said, let me know which app would you
like me to cover in the next productivity tuesday serious. Like always this is mrinal
signing off and I’ll see you in the next one.

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