SCOM0633 – MailMate – Preview

SCOM0633 – MailMate – Preview


– [Narrator] Hi, this is Mike Schmitz and welcome to another
edition of ScreenCastsOnline. In this week’s episode we take a look at my favourite email client for the Mac, which is MailMate. MailMate is not the most
widespread, the cheapest, or the greatest looking
email client available, but that’s not what it’s
trying to be either. And I don’t feel bad saying that because that’s right from the developer’s website. Instead, MailMate aspires to be the most powerful, most flexible, most efficient, most standards compliant, and the most secure email client, and in that sense, I’d say it does a pretty good job. MailMate is developed
by a single individual, but most of the features of MailMate are a result of
discussions with its users. I can tell you from personal experience, the developer is very responsive and there is a free 30 day trial so you can actually see if it’s right for you before you commit. Now, one of the main features, and intentional constraints, of MailMate is the plain text editor. MailMate only allows emails to be written using the plain text editor. But it’s important to understand
that’s actually a feature and an intentional limitation of MailMate. It might even be its
most defining feature. If you’re not familiar with plain text, it is essentially whatever
text you can write with your keyboard. That means you cannot
visually emphasise words, create outlines, create links, or insert images within
the text editor itself by clicking on interface
buttons, for example. Instead you can do this
by using the simple Markdown syntax which
is then automatically converted by MailMate
to HTML when it is sent. Which is the unofficial
standard for rich text emails. MailMate will also
automatically show you a preview of the email and this is what most recipients of your email are going to see. Another thing that sets MailMate apart is its integrations with
other productivity apps. MailMate integrates with just about any productivity app available for the Mac and it’s actually the
only email application other than Apple Mail that directly integrates with some of
them like BusyContacts. This is important because it allows you to take action on your email messages using the right tool for the job and then clear that
message out of your inbox and move on to other things. So, if you’re looking for
a powerful keyboard-centric email application that
will allow you to plough through mountains of
email quickly and easily, you might want to give MailMate a look. Let’s get started. Alright, so here we are in MailMate, but before we dive into how to actually use this application, let’s take a look at some of the settings and make sure that those
are configured correctly. So, first thing we’re going to do is go to the MailMate menu and then go to the preferences. Alright, and let’s just walk through these different preferences here real quickly and make sure these are set up correctly. So, under the general tab, we’ve got our default email client. And this is the email
client that is going to be launched whenever we
click on a mail to link or a message link. So, we can actually go ahead and let’s change this to MailMate so that it opens in MailMate. We can change the
default downloads folder. I’ll just leave that as the
standard downloads folder. We can change the font
settings if we want to. I’m just gonna leave that. And then there are tips
which will be shown on the bottom of the screen
whenever we launch MailMate to help us make better use of it. I am just going to leave
that at once a day. For the messages folder, we can actually set this to be indexed by finder or Spotlight. So, if you wanted to be
able to find your messages, by using Spotlight that are in MailMate, you could actually check that box and you could even select the
custom location for those. I am going to leave that blank for now, but that is one of the
nice features of MailMate is that you will be able
to find those messages without actually even
being in your email client. And then we’ve got the
custom key bindings. Now, these I would typically turn on. One of the features that MailMate has kind of sets it apart from a
lot of the other email clients out there is that it supports
Gmail keyboard shortcuts and it does this very, very well. So, you can use pretty
much all of the Gmail keyboard shortcuts inside of MailMate and you need to turn this
custom key bindings on before you can do that. You can also check to submit
crash reports if you want to or you can enable
experimental 2.0 features. Now, occasionally you’ll find some things that will ask you to turn that on. I will probably encounter
those in this demo so I’m gonna go ahead and I’m going to enable that. Alright, next we’ve got the counters. Now, MailMate actually allows you to have different types of
counters that are displayed in different places. So, we’ve got four
different locations that we can display counters
inside of MailMate. So, right now what it’s
set to is the badge in the upper right corner, and what this is going to do is it is going to display in the dock and in the menu bar, and it is going to show
us what is in our inbox folder that is unread. So, you can see right up
here I’ve got a read one that is one unread message. And that would also
appear if I go down to the bottom here my dock, I’ve got the one unread message. But we can set different badges and different counters
for different accounts or really whatever we wanted to do. So, if we went to the lower right here you can see that this is again being displayed in the dock and in the menu bar and this is showing messages that are in our inbox that are flagged. So, if we wanted to have a
counter on our flagged messages, we could do that. If we wanted to change it to all messages or outgoing, pending and
outgoing, un-replied messages, or even recent messages we
could do that here, as well. Now, I’m not going to use this counter, so if I wanted to turn it off, all I have to do is uncheck this box in the dock means that is no longer going to be displayed
on the icon in the dock. And then if I check this one, it is no longer going to be
displayed in the menu bar. So, as I check this box, this green zero is going to disappear. Alright, so now I’ve just
got that one unread message in my menu bar. Now, that’s typically not
something that I’m going to want to see all the time either, though. So, let’s go ahead and remove that. I could remove it just in the menu bar and keep it in my dock or vice
versa if I wanted to do that. So, the flexible counters in MailMate are really, really useful. Next, we’ve got the viewer so this is how we view our messages and what it’s gonna do is it’s gonna alternate the row colours and you can kinda see that here where it’s got this white row and then it’s got a greyish row so we can tell which messages are which. We can use bold fonts for
unread messages if we want to. If I go ahead and check
that you can see that this message from John Smith
which is unread became bold. We can also double click to
search for related messages if we want to. The message view, the theme for our plain text
emails is gonna be standard, I’m just gonna leave that alone. We’ll leave the minimum font size. Mark the messages read after zero seconds so as soon as I open it essentially, it’s gonna mark it as read. And then we move to mailbox we can close the window after the move. Next, let’s go to the composer. And in the composer we’ve got a lot of different options here. So, new message, the default account is
derived from the context. This is a unique feature in MailMate that I really, really like. So, for example, if you have multiple email
accounts inside of MailMate, MailMate will take different
things into consideration when choosing the correct email account to send the message from. So, it’s not just selecting
a default account. If you have a work client
that you always email from your work account, MailMate will recognise that when you go to create a new message, as soon as you type in that person’s name, it’s going to switch
to the correct account. So, this is very, very
useful in making sure that you don’t send messages
from the wrong account. Also, when we reply by
hitting Command + R, then we can set it so that
it will ask for reply type. If we want to reply, if we
want to reply all, for example. We could reply using
only the selected text. And then we’ve got some
auto-completion sources so we can look at contacts, we can pull in our contacts
database into MailMate. And then we’ve got the
recipient headers here in the sent messages. So, we’ll just go ahead and leave those. Preview, we can display the preview when generating HTML. So, even though MailMate
has a very limited, and that’s intentional, email composer, it does provide a preview underneath the message which shows the
message in the HTML rendering. So, it will actually reply with HTML and it will embed this when needed. So, as soon as it sees that
we have put in something that it needs to translate
using HTML for example, in MailMate you will use Markdown
to compose your messages. So, it will take your italicised and your bolded texts and it will show a preview of HTML before you actually send the message. We’ll take a look at that in a little bit. And we’ve also got some
rich text here for HTML. Markup syntax you can
see is gonna be Markdown. So, we could change this if we wanted to but we’re gonna leave
it at Markdown for now. Default theme we can leave that. Styling method we can leave that. Highlight coding and math
language we can leave that. Attachments check, this is a useful feature
because this will make sure that when you mention the word attachment, attached, attaching, enclosed, any of these different words
in this pattern right here, enclosing, enclosure, if you mention these words, and you don’t have a file attached, MailMate will alert you and say are you sure you
want to send this because it says that you’ve got an attachment but you don’t have one attached. It’s also got a sent message sound so that you can choose the different sound that you want MailMate to make
when you send the message. MailMate also has multiple signatures and you can choose between
the different signatures. So, if you wanted to go
ahead and add signatures you could do that here. Another unique feature
in MailMate is the tags. So, you could actually create tags and then tag your individual
messages with these tags. So, if you got an email from a client, you could tag it with the client name and then you could go in here, you could search through your tags by the client name and find all of those messages without having to put them
all in a specific folder. That’s a big advantage
because you can have multiple tags on a message but you cannot have a
message in multiple folders. So, if you wanted to go beyond
the one folder designation, or the one context limitation, if you were to apply this to
something like task management, then you’re gonna want to use tags. And then next is the bundles. And this is one of my
favourite features of MailMate. MailMate includes bundles
which integrate with many different applications. So, you can see out of the box we’ve got To Do, (inaudible), BBEdit,
BusyCal, Calendar, DEVONthink, Do, Legal Filer, Evernote,
(inaudible), GitHub, lots of different applications. So, in this particular example, what I’m gonna do is, I’m gonna take a look at the Evernote one. I’m gonna go ahead and
I’m gonna check that. And then we’ll also use OmniFocus. But you can go ahead and you can select any one
of these that you want. Maybe you don’t want to use one, like if you don’t want
to use the pre-mailer. You could actually uncheck that. We’re actually going to use that because that’s going to
provide us the preview of our messages in HTML
before we send them. But you can see here just
about every task management or productivity app
that you can think of is actually going to integrate with MailMate including DEVONthink. Now, I personally use DEVONthink, there’s not a whole lot
of email applications that integrate with DEVONthink, however. DEVEONthink has an inbox which is great for getting things into it. But by integrating directly
with the email application, you can actually make
this process even quicker. And then the last one here, actually there’s a couple more. Security, so there’s
also a lot of security features that are built into MailMate. You can actually block images
as they come into your inbox. But you can select which folder
you want to apply this to. I’ve got it set right now to all messages. It integrates with SpamSieve, so if you downloaded the
SpamSieve application to limit your spam then you
could actually enable this and have it watch specific folders. It’s also got some
different security protocols so if you are concerned about
the security of your messages, you can actually use S/MIME
or Open PGP in the composer. So, you all you gotta do is
check the boxes for these and then you can sign by default never, based on history, or always. And we could select both of
them even if we wanted to. I’ll just leave those off for now. We can sign if the
replied message is signed. We can sign and encrypt if
replied message is encrypted. So, lots of security options
built into MailMate, as well. And then the last one
here software update, it just tells it what to look for. So, we could watch for normal
releases or beta builds. The developer of MailMate
consistently releases beta builds which offer new features and new functionality. So, I actually have it set
to receive the beta builds and I have never had any issues. And then you can check now and it will tell us if
there is anything available. And it says that I am up to date. So, we can go ahead and
close these preferences now. And let’s dive into
the application itself. Now, when you open up MailMate, you’re gonna see the standard interface where you’ve got the sidebar on the left. So, we’ve got our different mailboxes. And we’ve got all messages, so that will look through all the messages in our account here. And then we’ve got the inbox. So, this is just the messages
that are in our inbox folder. And if wanted to reorder these, all we’ve gotta do is drag them. So, I’m just gonna actually
drag the inbox to the top. Then we’ve got our archive folder. So, these are all the messages
that have been archived. All of our draughts would be right here. Our sent messages, our junk folder, our deleted messages. And then we’ve got some smart mailboxes. So, we can see right here
that I’ve got a smart mailbox for unread messages. So, I can actually just
click this smart mailbox and see all of my unread messages. If I wanted to see my
messages that were tagged, those would appear in the tagged folder. We’ve also got mailing lists and some different examples
here of smart mailboxes that we could use. Like last week, year, so we could break it down by year. Flagged, muted, messages with images, messages with PDFs, HTML only messages, our personal inbox,
different email clients, and then outbound. So, we can do a lot with
these smart mailboxes in MailMate, as well. And if we wanted to set up one of these, what we would do is, we would go down here to
the bottom mailbox actions. And what we could do is we
could actually just click new smart mailbox. Now, here we’ve got the
smart mailbox builder and we could do this. So, let’s say we’ve got our mailboxes, we want any of the following mailboxes. Let’s choose all of the
following mailboxes. And let’s choose all messages. And then we can put in some conditions. So, let’s take a look at these conditions. Maybe we want this just
to be messages from a particular person. So, maybe the from name is, and we can actually look at some of the people who we’ve emailed. Let’s just go ahead and say John Smith. And if we wanted to put an
additional condition in here, we could do that, too. So, if we wanted to
just hit the plus icon. We could say we want this
to be from a specific date. So, if we click on no
specifier what that’s gonna do is it’s gonna allow us to pick
a date window so we can see right here that date is
within the last one day. So, this gives us a
brand new smart mailbox which is going to show
us only messages from John Smith which are new
within the last one day. Now, we can go ahead and
take a look at sub mailboxes. So, if we wanted to make sub
mailboxes for a unique value like you see the different
years right here. Those are sub mailboxes. We’re not gonna go ahead
and do that, though. And then we can even apply
rules to these messages as they come into the smart mailbox. So, maybe we want them to be flagged or auto archived or something like that. We can actually add
additional rules right here. But let’s just go ahead
and close this now. And let’s take a look
at our smart mailbox. So, here we’ve got all
the messages that we’ve received from John Smith
in the last one day. And let’s actually just
rename this by clicking on it. Alright, so there is
our John Smith folder. And actually that’s in
the examples folder, let’s drag that out here maybe. There we go. So, the smart mailboxes
are gonna be one of the features of MailMate
that are gonna help you really get to your email and deal with it in the
most efficient way possible. Now, you can see the
interface here is not gonna be the most beautiful user interface. It’s pretty basic, it’s
pretty straightforward. It’s a very keyboard
centric email application. But that is by design. So, we’ve covered on the
left here the sidebar. Now, we’ve got on the right
hand side here this is going to show in this case, the email messages that
are in our smart mailbox. Let’s just go back to our inbox. Now, we can see when we
select one of these messages, like this one right here, the contents of the email are down below. So, this is the standard
view for MailMate, but there’s actually a lot of additional views that you can use. And one of the ones that
I really want to make sure that we highlight is the thread view. So, this is unique to MailMate. And we can change this just by going up to the view menu right here. So, if we go to layout, we can see there’s actually five different layouts that we can choose from. Right now we have the three panes view. But the one that I want to
show you is this thread arcs. Let’s go ahead and select this. And what we’re gonna see here
is on the right hand side, we now have a thread
arc view which is gonna show us all the different messages that are a part of this thread. So, we can see that the
last message was John Smith from 21 minutes ago. And the one before that was Mike Schmitz from 23 minutes ago. We’ve even got the blue
lines which will show which email messages are connected here. And if we wanted to jump to
any message in this thread, all we have to do is click on that dot. So, maybe I want to see the
first message in the thread, which was from 28 minutes ago. If I click on it, it’s gonna take me right to that message. So, this can be a really interesting way to keep track of the conversation. Especially if you have a bunch
of people involved in the conversation or the
conversation actually switches between different mailboxes. The thread arc view is
still going to keep track of all of that for you. And gonna allow you to jump
to the specific message that you want to see. Real quickly let’s take a look at the other views that are available. So, if we go up to view and select layout. We can see that there’s
also a correspondents view which will look something like this. Instead of showing the thread arc, it shows the correspondence
that has happened between these two parties. There’s also a statistics view. So, if you wanted to see statistics based on this message
in your email history with this individual. Then you could actually
set that up as a view inside of MailMate. And then there is the thread arcs, which we looked at, and then the three panes
which is the default. So, let’s just switch back
to the default view here now. Oh, and the last view here
is the widescreen view. So, if you are on a widescreen monitor, and you have more than enough space, you could actually have
sidebar on the left, and then you’ve got your
inbox in this case right here, and then the message
on the right hand side. So, essentially three
panes from left to right. Now let’s take a look at
some of the actions that we can take on our email messages and some of the advantages
that MailMate gives us when it comes time to do that. So, if you remember
looking at the preferences, I turned my Gmail keyboard shortcuts on. So, that means that these
older messages that I’ve replied to already, I can actually just go ahead and archive these messages
by hitting the E key. So, I’m gonna go ahead and I’m gonna do that. Now, here’s the newest
message as you can see, as soon as I looked at it it became read. And it is no longer showing
up in my unread smart mailbox. Now, this is something that maybe I want to do something with at a later date. We still need to nail down in
this particular email thread this is somebody who
wants to meet up with me when I’m presenting at the (inaudible) conference this summer. So, we’ve established that
we do want to meet up. And we’ve established Friday afternoon. And we’ve established the place, but we still haven’t nailed
down the specific time. And I don’t want to deal
with this right now. So, what does that mean? That means I want to
get rid of this message and make sure that I put
it in a task manager. And that is gonna be where MailMate is really going to shine. It’s going to allow you to get these messages out of your inbox so that you can put them in
the appropriate containers and you can do something with them later. So, let me just give you an example. I want to put this message
in my OmniFocus database. So, how do I do that? I actually launch one of those bundles that I enabled previously. Now, there’s a couple
ways that we can do that. We can go up to the
command menu right here and you can see these
are the different action options that are available to me. But there’s also keyword
shortcuts associated with these. Which is Control + Shift + A. So, I’m gonna go ahead and I’m going to actually
just select the message and hit Control+ Shift + A. You can see that without even taking my hands off of the keyboard, I can now either add this to OmniFocus or add it with a summary. Now, let me explain the difference. Let’s go ahead and let’s just add this. Now, when we add this, what it’s going to do is, it’s going to open up the
OmniFocus quick entry window, which you see right here. And it’s gonna put in for the task name, the name of, or the subject
line of the email itself. And then it’s going to give me the ability to add the project, the context, the defer and the due dates. And then mark if I want it flagged. But the important part
here is that it’s got a link back to the original email message. So, it’s gonna use the
message URL (inaudible) and that means that when I’m in OmniFocus, and I want to do something
with this message or do something with this task, I can click on that link and it’s gonna take me
straight to that message and the message URL
(inaudible) means that it is going to open in my default email client. Now, in the preferences, you can choose which email client you want to be your default one. I have it set to MailMate. So, that means that I can go in and I can put this in a project. And let’s just select one here right now. Let’s put this in the
miscellaneous project and for the context, let’s just make this a due context, the defer date maybe I don’t want to think about this for one week. So, I’m gonna put one w. And it doesn’t really need a due date. And I’m not going to flag it, but I’m gonna save this. Now, when I save this, I know that this message
is now in my task manager so I can archive this out of my inbox. I don’t need to see this every time I open my email client anymore. And the reason that I can
do this with confidence is because of that link back
to the original message. So, let’s go ahead and let’s archive that. Now, let’s open up OmniFocus. Now, because I put all that
additional information in there, it’s not gonna show up in my inbox. It’s gonna show up in my projects. So, let’s go and let’s look
at my miscellaneous project. And you can see that
this one right here is actually not available
yet because I haven’t reached the date where
this is deferred until. If I wanted it to be available right now, I could actually just
delete that defer date. Now it is available. But this task right here, if I were to click on the notes icon, it’s going to have the link
back to the original message. Now, let’s see what happens
when I click on this message. You can see that even if
MailMate were not open, it’s gonna open up just this message. And I can take this message and I can reply to this. And then I can go back to OmniFocus and I can check off the task as completed. So, let’s go ahead and let’s do that. Let’s compose a quick reply to John Smith. Okay so, there is my reply. I’m gonna go ahead and I’m gonna send this. Now, because that is sent, I can close this message right here. And you can see I did not have
to go back into my archive and search for this. And now I can go back into OmniFocus and I can check off this task. So, when it comes to email based tasks, MailMate is going to be
your very best friend because it’s gonna provide
you a very easy way to get those action based
emails into your task manager and then by putting that
URL in the notes field, it’s gonna make it very, very easy and very efficient for you to
get directly to that message and take action on it in the future. Now, let’s take a look
at what that looks like when we go ahead and we add the summary. Just so you can see the difference. And let’s use a different
message this time. Let’s use this electric bill right here. So, maybe I want to
pay this electric bill. I’m gonna hit Control + Shift + A and this time I’m gonna
add this with a summary. And what that means is that I’ve got the, once again the subject line
is the name of the task and I can put in the project, context, defer date, due date, if
I want to and flag it. It’s got the link to the original message but it also has the contents
of the original message. So, if I didn’t want to
have to open up the message to see what it said, I can see right here that it’s
from the electric company. The subject is the electric bill, and then I’ve got please pay your attached electric bill ASAP that way
we can keep your lights on and you don’t have to read in the dark. Thanks, electric company 208. So, I can go ahead and I can save this and I can do the exact
same word flow with this. I can go ahead and I can archive this knowing that that’s out of my inbox. And now if I go over to OmniFocus, what we’ll see is that this is actually gonna be in my inbox
because I did not give it a project or a context. But if I click on the notes field, we can see there is the information. And this, once again, takes me directly to that email message where
I can download the PDF, I can pay the bill, and take care of it, then come back and check off the task. So, the add with summary is gonna be great for short emails like this. But when you get in a email thread and you have a bunch of replied messages that are stacked on top of each other, all of that gets copied over
to the summary, as well. So, for something like
the John Smith emails, where we had several
back and forth messages, I don’t want to do that. In fact, let me just show
you what that looks like. And let me show you
another feature of MailMate in order to find one of those messages. So, I could go back to my archive folder and just find the message
that I’m looking for. But if you have hundreds
or thousands of messages, that could be a little bit difficult. So, the other place where
MailMate really shines is in the search features. I go over here and I
click on the search field, I can put in a search
modifier like John Smith hit enter and it’s gonna
show me all the messages that contain John and Smith. So, here are all the
messages from John Smith. And if I wanted to break
this down even further, what I could do is click on the details. And I could add some
additional information. So, the common headers or
body contain John and Smith, but I also could put in here for example, the source, the content
type, quoted body text, unquoted body text, tags,
subject, address contains, who’s it from, who’s
it to, the recipients, what date did it come from. So, maybe like I said, I
just want messages that came within the last one day. So, here’s a custom search
which I can now save. And I can pull this up later. Now, I’ve done the same thing
with the smart mailboxes, but if I hadn’t set that up ahead of time, what I could do is I could click save and I could create this
as custom search mailbox. Let’s actually just go ahead and hit save so we can
see what that looks like. So, you can see right
her we’ve got a custom search mailbox now, and I can once again just
drag this wherever I want it. So, that’s another way that
you could make smart mailboxes. But it’s a really powerful
way to find the messages that you’re looking for. So, here’s my messages. Let’s say that this one
right here is the message that I am looking for. Alright now, you can see this message has a whole bunch of back and forth here. But if I were to go ahead and add with a summary for this by hitting Shift + Control + A, and then adding with summary. What it’s going to do is, it’s going to pull in
the entire message thread into the summary. So, that may not be
something that we want to do with one of these email
message threads where we’ve had a lot of back and forth. But you can choose whether you want to add or add with summary. And actually, as of the date
that I’m creating this video, MailMate is the only
application that integrates with OmniFocus that allows you to do that. But it’s not just something
that you can do with OmniFocus. If we go back to our inbox, and we can see right here, like we’ve got an email from Aunt Susie who has sent me her
chocolate chip cookie recipe. So, she says, Hello Mikey. Here’s my super secret
chocolate chip cookie recipe I said I would send you. Make sure you don’t share it with anyone. Hugs and kisses, Aunt Susie. So, I guess I’m not gonna do
anything with this right now, since she told me not
to share it with anyone. I am going to put this, therefore, into my reference file. The reference file is the place for all of my information that I’m
going to want to use or have to reference at some point, but it’s not something I want to do something with right now. Okay so, I have no plans at the moment to bake these cookies. That means that if I were to
put this into my task manager, I’m gonna have a real hard
time picking the project or the date that I want to do this. I haven’t thought through that yet. But I know that I’m gonna
want these at some point. And I’m not going to want to go back to my email to find them. So, I want to put this in Evernote. Now, because I activated
the Evernote integration in the preferences at the very beginning, I can actually hit Shift
+ Control + A again and I can send this straight to Evernote or I can add it with the summary. In this particular case, let’s go ahead and add it with the summary. Aright so, here we go. This is my note. It’s in the first notebook, I can click to add any tags that I want. But this is what I want right here. So, if I were to close this now, this is actually going
to be in my Evernote. So, let’s go ahead and let’s open up Evernote and I’ll show you. There is my chocolate chip cookie recipe. Now, the problem here you can see, is that it’s going to take
the contents from the email, but it is not going to
take the PDF attachments. And it’s not going to do that
with the task manager either. So, what we may need to do
in this particular case, is keep that link to the original message, which we’ve got right here. So, I can just click on this and I can get back to that message and I can download that attachment. Or download this attachment and then put that attachment
itself into Evernote. But that is going to
be a limitation that is there intentionally because if you have a message thread which
has multiple attachments, that could take a lot of time and a lot of your storage space uploading that into a
service like Evernote or a task manager. And a lot of those online
services in particular are going to charge you
based on the amount of space that you have. So, this makes sure that
you don’t accidentally upload a bunch of very large files. But it is something to be aware of. So, we’ve covered what
you can do with messages that are in your inbox. But let’s go ahead now and let’s take a look at
how you can actually compose messages in MailMate. This is one of my favourite features and you’ll either love this or you will probably hate it. Because when you compose
a new message in MailMate, you’re not going to have a whole bunch of formatting options. You can see here that
we are using Markdown. You can select between
Markdown and plain text. But all you can do is use
the Markdown formatting. You can see there isn’t
a place to select bold or italicised or links or
tables or things like that. Even though you can do those sort of things inside of MailMate, it’s not going to allow
you to do that with buttons on an interface. It’s gonna force you to
use Markdown formatting. And that is because
MailMate is designed to be a keyboard centric email application. It’s built for speed and reliability. That’s a good thing because in my opinion
it is one of the most solid email applications out there. It can handle any email database I’ve thrown at it with ease. Which cannot be said for
applications like Apple Mail which sometimes choke on
larger email databases. MailMate is rock solid. But a big part of that is that it doesn’t have a whole bunch of extra features. It offers very, very basic features. Now, let’s go ahead and let’s create a new message here. And let’s send this one
to Aunt Susie maybe. And then we can put the subject right here so maybe we want to
outline what we want to do when we go visit Aunt
Susie later this year. Now, it’s not gonna have out of the box the CC or the BCC features, but let’s go ahead and add those. So, we can actually click right here and we can say that we want a CC field and we want a BCC field. Now, we can even, as you can see here, add a send later field. So, if we wanted to send
this email in four hours, we could actually put four hours. And then MailMate will delay
sending that by four hours as long as the application is running and our computer is turned on, we’ve got internet connexion. That means that this message will be sent four hours from now. We can also, you can see here, add tags so let’s go ahead and add tags. And let’s say we’ve got
this one tagged as family and we’ll hit enter. And it’s gonna ask if we
want to create a new tag. Yes, I want to create a new tag, family. And let’s create another
tag called Disney. And we don’t want to
be notified whenever we create any more new tags, so, yes, go ahead. Now, we can create the message and because this is Markdown formatting what you’ll see is that
once I get to the point where I start using Markdown the HTML preview is going to kick in. So, maybe you type a message
that looks something like this. And then right here we’re
gonna start putting in some Markdown formatting. We’re gonna create a list. So, we’re gonna hit the dash and then space. You can see right there it
switched to a preview now. I’ve got two different
panes in my email message where I can see up at the top here this is what we’re actually typing and then down here this is
what it actually looks like. So, let’s say, Andy really wants to see Star Wars Land when it’s finished. And, of course, you’ve got to ride on Dumbo the Flying Elephant. Now, we can also go back and we can bold or
italicise any of this text. So, maybe we want to really emphasise the word really right here. So, what we would do is we would, using Markdown formatting, let’s go ahead and let’s add stars on each side. You can see that that turned it bold. And then maybe we want to
make super excited italicised. So, we’ll do the same, and you can see that
that is now italicised. So, we can finish our message. And then, of course, we’ll say P.S. thanks for the recipe. And then once we’ve got it
just the way that we want it, we can go ahead and we can send this. But you can see right here that there is not anything special looking in terms of composing this email. However, if you spend all day
writing in Markdown like I do, then you totally understand
this is appealing to you because Markdown is
very, very user friendly in terms of formatting text. But it’s also very convertible
into formats like HTML. Which is why MailMate uses it because it is a very
lightweight way to add markup to your text. So, we can go ahead and we can send this message. Let’s go ahead and let’s do that. And it’s actually not sent because I put the send
later as four hours. So, now if I were to go
over to my draughts message, you can see that this is
actually pending submission in roughly three hours. So, it’s going to be sent today, but it is not going to
be sent until 7:17 PM where it is a little
after 3:17 PM right now. So, that’s really
combining a whole bunch of MailMate features into
one specific message. Now we applied tags to
this message, as well. So, now we can actually go in and we can look for family or Disney tags. In fact, let’s just click on Disney. We can do a search here
for all of the email messages that are tagged Disney. Or maybe we want tags that are tagged both family and Disney. So, you can really do
some customizable searches with these, as well. If you take the time to
tag all of your messages. But you also don’t need an extra add on like you do with Apple Mail if you want to do something like mail tags, that’s actually built right into MailMate. And if you wanted to apply
these after the fact, you could do that, as well. So, if we wanted to go
into our inbox for example. Here’s the message from Aunt Susie. Now we tagged our reply, but we didn’t tag this message. We can actually go ahead and we can apply the tags here of family and also Disney. And if we wanted to create additional tags we could do that, as well. If you really want to make
MailMate dance, though, you have to understand that is a keyboard centric email application and, therefore, there are a tonne of keyboard shortcuts available. In the preferences pane, we checked the box for
the custom key bindings for the Gmail keyboard shortcuts which allow us to use things
like E to archive the message and J and K to switch
between different threads. But you can actually do
a bunch of things with built in keyboard shortcuts, as well as, create your own keyboard shortcuts using those custom key bindings. That’s a little bit more advanced than we’re gonna get into in
this particular tutorial but let me just highlight a
couple other keyboard shortcuts which might be useful. So, for example, if we wanted
to go to a specific mailbox, we could hit Command + T. And that’ll allow us to go
straight to a specific mailbox. Maybe we’ll want to go to
our John Smith mailbox. Can also take a specific message and we can hit Option + Command + T and we could move this particular message to a specific mailbox including any of our smart mailboxes that we
might have set up, as well. So, maybe we had a mailbox
set up, for example, to send things with all of our PDF files. We could actually do something like that. We can also, going back to our inbox here, we can hit the Command key and the up and down arrows to switch
between our different messages. We can hit Option + Command + up and down to go back and forth between
our next unread messages. I don’t have any particular
unread messages right here. But we can actually cycle
through those inside of MailMate, as well. We can use the space key to scroll through the contents of a message. And we can hit Control
+ Command and the arrows to go back and forth
between different threads. And this is really just
scratching the surface in terms of what is
available with keyboard shortcuts using MailMate. It’s definitely geared toward email nerds, but if you want to have
complete control over your email on your Mac then definitely give MailMate a look. And take a look at this
URL right here for more information on setting up
your custom key bindings if you want to do that sort of thing. So, let’s take a look
at how to set up some custom key bindings inside of MailMate and what’s actually going on with those custom key bindings so that if you really wanted to dive into this
you understand a little bit what you’re doing. I’m gonna actually go
ahead and quite MailMate. Using Command + Q which
is actually a key binding. And I’m gonna go to my applications folder by hitting Shift + Command + A. And we’re gonna go to
the MailMate application, we’re gonna right click on this and then select show package contents. Now, the key bindings are
gonna be stored inside the contents folder. And then inside the resources folder. And then inside the key bindings folder. So, if we double click on key bindings we can see that these are the different key bindings that are available. So, we’ve got the standard key bindings, we’ve got some Postbox key bindings, then we’ve got the Gmail key bindings which are the ones that
we are using right now. We’re actually gonna use
the Gmail key bindings to show you how these are
actually put together. So, I’m gonna right click on this and let’s open this using
a simple text editor. So, let’s just find text
edit maybe in our list. And let’s open this up. Okay so, here we can see
that these key bindings are based on this
particular thread right here and then we’ve got the different actions that are available inside of MailMate and the keyboard shortcut
that they correspond to. So, these are all available inside the MailMate documentation. You can see everything that is available and then you can see right here these are the keys that actually are going to trigger this. So, when we press the C key for example, it’s going to trigger
the new message action which is essentially
compose a new message. If we wanted to hit the slash key, that would actually search all messages. N is the next message, P is the previous message. J and K are the next thread and the previous thread. O is open messages. So, here are some Gmail keyboard shortcuts and then here are some
things that are only available in MailMate. Here are some things that apply to labels. Here are some things
that apply to combo keys. So, if we did G and then A that would be go to all messages. G and then S would be
go to mailbox flagged. And you can see there’s a lot
of different things in here and you can actually build
your own key bindings inside of these P list
files if you want to inside of MailMate. Now, it’s not necessarily recommended that you go in here and you mess with these if you don’t know what you’re doing but if you do understand these and wanted to create your own key bindings inside of MailMate, you essentially can do that by editing these P list files. And then once you’re done, just go ahead and close these and then launch MailMate again and you will be able to use your new custom key bindings that you just added to the P list files
inside of the application. So, that is a very
brief intro to MailMate. An incredibly powerful
keyboard centric email client for the Mac. MailMate definitely isn’t for everyone but if you spend a lot of
time dealing with email, then a tool like MailMate
can be a game changer. With its powerful integrations, with other Mac productivity apps, powerful search features, and custom key bindings, MailMate can make wrangling your email much more efficient. That’s it for this episode. We’ll be back next week with another edition of ScreenCastsOnline. See you soon.

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