Simple Habits To Be More Productive

Simple Habits To Be More Productive


– Prioritization graph. I learned this from Stephen Covey. – Yeah. – Seven Habits Of Highly Effective People. So any of the tasks that
you have on your list, so now you know your magic number, you know you need to avoid
minimum wage activities. So let’s now look at all the things that you’ve got going on, right? And do me a favor, if
you’re listening to this, make a list of, just
give me some examples, four or five things, because I want to walk you through this, and actually coach you a little bit. So just list out very
quickly, a piece of paper, what are some of the things
that you have on your list that you do on a regular basis, right? So this is what the chart look like, so imagine you have the quadrant, right, you have the quadrant. So we divide the task into
either they’re important, urgent. So just important,
urgent, that’s it, right? So your tasks that are
urgent and important, which we put that as like level one. – Yep. – Those are the most important things. Guess what those things you
kinda gotta take care of, right? – Yes. – In this case, important
goals, deadlines, projects, different things that you’re working on. Things that makes a difference,
right, major things. So that’s level one, kinda issues. Tasks, level one tasks, work on those. And then you have the
tasks that are urgent but not important. They’re kind of like urgent,
you gotta get it done but they’re actually, they
don’t contribute a lot to your long term goals, right? It could be reports, it
could be low priority email, or spending a lot of time,
wasting time on social media, right? Like, I mean like checking
your friends’ walls and stuff like that. I mean they’re actually
not that important, actually not even urgent at all. – Not urgent at all, no. – And then you have, so those would be the
things that level three kind of a problem, right,
level three kind of a task. Level two: not urgent but important. Not urgent. – But important. – But important. Long term, important long term. So those tasks, it could
be planning, right? It could be meeting that
person, or meeting that client, that could turn into something great. – Build that relationship. – Maybe not today, but maybe
three months down the road it could be something huge. So it’s not urgent, but
they’re very, very important to your long term success, right? Those are, like, level two. So, urgent important level one. Not urgent important level two. So you should spend a lot
of time, most of the time, in the top of the quadrant. Last one, not urgent, not important. If they’re not urgent, not important, then my question to you
is why email them at all. Right? Why do you even do them at all? Now we all have some tasks in our lives where they’re not urgent and
not important, and that’s okay, but just knowing that,
it could be, you know, you go watch a movie. – Yep. – It’s not urgent, it’s not important, but it’s fun, it’s entertainment. That’s perfectly fine. Like, just know that, you’re aware that that’s what you’re doing. – And I guess if the bulk
of your activities are in that area, that’s why you’re broke. Right? – So ask yourself right
now, are there activities, the few activities you’re
doing on a regular basis, are they urgent, important,
are they not urgent, important, are you doing a lot of stuff that’s like urgent, not important, and not urgent, not important. Tell me. Do you see how many things
you gotta say no to? You see now, how many
things you have to say no. You have to say “No,
that’s not what I do.” – Even being able to just, you know, and you kind find this online,
guys, you can print this out, you can draw it yourself on a whiteboard. – I learned it from Stephen Covey. – Yes. But how many of you are
gonna actually to do it? How many of you are
gonna do it not just on, you know, Tuesday, Wednesday, Thursday, but by next week you’re still doing this? Or two weeks from now,
you’re still doing this, you’re still writing it
out on a daily basis. That’s another thing
that is probably lacking, is that many of you, you
like the idea tonight, it sounds great, but then are you actually
going to implement it? I’m going to challenge you, I’m going to challenge those
out there to get it done. – Yes. So to think about
all the tasks that you do, if you know you are doing
a lot of level three and level four, then you know that’s
killing your productivity. But if you are probably
most of the time, level one, level two, then you’re good. Like that’s kind of your baseline, right? That’s your baseline. So you should spend the
majority of your time in the top quadrants,
not bottom quadrants. So anything that you do, so now, to me, I do it
kind of second nature, anything that I need to
do automatically I put it into a quadrant, right? I will put it in the quadrant. And sometimes, a lot of these
things where I would say, okay, that’s urgent but
that’s not important, then okay I need to maybe
delegate to the team, or if it’s not urgent,
not important, I ask, the first question is should
I even just eliminate this? That’s my first line of defense. Why are we even doing this at all? So I eliminate it. Right, and you know train
yourself to do that. Sometimes it’s tough to. – It’s not easy to do this actually. – And something I trained
guests quite a bit. Because his personality,
he’s more optimistic, and like to make it work,
like to say “yes”, like to, not, I shouldn’t say burn bridges, it’s you don’t want to upset
people, because he’s very kind, doesn’t want to say no people. And that’s the thing I’m
always reminding him, sometimes you gotta say no. And sometimes, you know what,
we’re not going to do it. And sometimes kinda pushing
outside the comfort zone a bit. So you’re not gonna do that. – Then Big Dan also coached
me as well and said, protect your time. So I have to look at this before I even, sometimes even just ask the question, to see who wastes his time, when I could have figured it out. – Sometimes he might know that
I’m probably going to say no, but maybe I should still
ask, it happens too, so that’s an ongoing thing we work on. So there is not a single time management, we talk about systems, we talk
about disciplines on earth, that doesn’t revolve
around some kind of a list. Making or using some kind of list. I’m a very big fan of lists. Now different people like
to do it different ways. I am going to share with you my way, okay, just my way of doing it. I do not like to do it on here. I don’t like to make lists on my phone. I’m very old school. I’m a paper, notepad, journal kinda guy. That is what has worked
for me over the years. The phone, making to do
lists, it doesn’t work for me. Don’t know why, it just
doesn’t work for me. I like to feel the ink.
I need to write it. And what’s very powerful
is I have a journal that I use all the time,
when I write things out, when I cross it out, there’s that. – Satisfaction. Fulfillment. – Satisfaction, fulfillment. And what’s very, very good
is you can get this simple journal from any Office,
Staples, whatever, place, very simple thing. It’s very, very interesting
if you actually write down, this is for this quarter,
or this year, whatever. You accumulate a bunch of these journals and you can look back, after a few years, the problems you were solving before, versus the problems you are solving now. You can see the progress. One thing that inspired me, that’s a book by Richard Branson. This is Stripped Bare. Right? You wanna get a copy of that book, it’s one of his best books. But what’s very inspiring is, you will see before the first page of the book, like, when you open the cover,
you will see his to do list. – Right. – It’s fascinating, okay? You open it up, it’s actually
a very, like, doodle, kind of, but you can see the drawing, right? – Yes. – You can see the drawing
of his to do list. What I read there inspires
the hell out of me. You know what he has on his thing? – No. – Buying a 747 jet, for
his Virgin Airlines, right? It’s like big things. – Big giant things. – I’m gonna acquire this company, I’m gonna pay this hundred dollar thing. – It doesn’t say washing
the car, mowing the lawn. – No. It’s like the
biggest thing you will see. I find that fascinating. Like just getting the book,
reading Richard’s to do list, you’re like, they’re all big items. They’re all like, urgent, important, or like, important, not urgent tasks. Phenomenal. That tells me a lot about
the way he operates, right? – Whiteboard. Whiteboard as well, is another good way. – Whiteboard, that’s a great way to do it. I mean whiteboard. I still, I use whiteboard for short-term, but I still like the paper. Because whiteboard once you finish it. You kind of erase it. I like to keep a record, because I like to see my own progress, so good old paper and pen, it doesn’t cost a lot of
money, it’s not having fancy, I know a lot of people
that use a very fancy app or software. I can be very simple, I
still can be very simple. – Right. – I don’t even use the
Excel, I like paper. So find what works for you, right? Do not carry it all on your head, that’s what you don’t want to do. Put it, write it out. The more details you get on paper, the fewer you must
remember and worry about. You know how it is sometimes, you have so many things you worry about. – I got too many things. – Right, like, too many
things, and then you miss some, and then, you’re like “Shit”. The guilt kicks in, and “Oh
my God”, and they’re gonna. so then in your mind, you don’t know it, but you’re spending a
lot of mental bandwidth. – Mental energy, yes. – Revising that thing
many, many, many times. – But when you write it out. All of a sudden it’s there, it’s clear. Then there’s this relief. – Relief, yeah. And sometimes, and do this, when you, in your mind you might have,
“Oh, I’ve 50 things to do,” but when you write all that
out, and you use the quadrant. – It’s actually not that many, yeah. – Oh maybe you got like
20 things you gotta do. And the other 20 things, like we find, it’s like you totally don’t
have to do, you can eliminate. And actually you only
have like seven things that you can focus on. – That’s true, that’s true. – So, I like to do
that, like all the time. I do it all the time. All the time. – This goes back to the
people who say they’re busy all the time. They say they’re busy,
but if you write it out, actually maybe they realize
they’re not that busy. – And a lot of the stuff that they do is minimum
wage activities anyway. It’s not important.

Author:

100 thoughts on “Simple Habits To Be More Productive”

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  • O'SSร‰IN - Master Your Mind With Me says:

    Habits create a CHARACTER
    A character that won't let yourself down and keep promises no matter what.

  • We need to take responsibility for our actions and how we spend our time. If weโ€™re freelancing full-time, our life depends on it.
    I recently started applying your advices little by little.
    Trying new techniques will form long-term habits, which enhances my productivity. Thanks!

  • You've nailed it once again. I had always been prioritizing things on a scale from 1 to 10, but it gets too clunky and confusing over time. I now think it's better to have separate lists of urgent things, just as you've suggested, so that you have clarity about your priorities.

  • Establishing priorities, making choices and considering eliminating whatever is not urgent and not important.
    Great advice !

  • DNH Technical solution says:

    Super video bro
    I love tech
    I am YouTuber
    ๐Ÿ˜๐Ÿ˜š๐Ÿค”๐Ÿค”๐Ÿ˜š๐Ÿค”๐Ÿ˜š๐Ÿ˜๐Ÿ™„๐Ÿ˜Š๐Ÿค”๐Ÿ˜š๐Ÿ˜˜๐Ÿ˜š๐Ÿ˜˜๐Ÿ˜š๐Ÿ˜๐Ÿค”๐Ÿ˜š๐Ÿ˜๐Ÿ˜š๐Ÿค”๐Ÿ˜†๐Ÿ˜๐Ÿ˜๐Ÿ˜‚๐Ÿ˜๐Ÿ˜‚๐Ÿค”๐Ÿค”๐Ÿ˜…๐Ÿ˜๐Ÿ˜†๐Ÿค”๐Ÿ˜‚๐Ÿ˜๐Ÿ˜๐Ÿ˜‚๐Ÿ˜๐Ÿ˜๐Ÿ™‚๐Ÿ˜๐Ÿ˜‚๐Ÿ˜œ๐Ÿ˜‚โ˜บ๐Ÿ˜…๐Ÿ˜๐Ÿ˜Š๐Ÿ™‚๐Ÿค”๐Ÿ˜†๐Ÿ˜๐Ÿ˜…๐Ÿ˜๐Ÿค”๐Ÿ˜†๐Ÿ˜๐Ÿ˜†๐Ÿค”๐Ÿ˜๐Ÿ˜†๐Ÿค”๐Ÿ˜…

  • Shajid Shafee says:

    Trust me Dan Lok Sir, ๐Ÿ™‚ Maybe I'm the one who going to surpass you in sooner or later even with a sheer luck .

  • I have these reporter notebooks that have been sitting around not being used because they don't really work for writing notes when closing. But now I see I can use them for writing my tasks and goals. I'm excited to implement this and make it a new habit. Thanks, Sifu and Sarge.

  • Amanda Nicole Maynor says:

    Thatโ€™s been my #1 secret to success is keeping lists making lists writing down my goals and Iโ€™ve checked them off I was raised a natural hustler and closer. Since I can remember Iโ€™ve spent my days trying to accomplish something I never took No for an answer because I always knew my worth even when I didnโ€™t know it. I was the product of a king pint drug dealer basically every one I loved sold drugs but they were rich so I thought. I took so many years of loosing those people I loved to realize that isnโ€™t rich that isnโ€™t right we all had the same goals but if your intentions and heart isnโ€™t pure itโ€™ll never work thank you Sifu Dan I just finished reading F U Money I read it in half a day with 4 screaming children lol this is what they listen to instead of Janis Joplin my house has listened to Dan Lok

  • Yardmaster's Wealth Education Center says:

    The way I think about it, a certain amount of recreational activity is necessary, and therefore important. And we all know when we are just ditching a responsibility. Compartmentalization Theory makes it easy for me to instantly determine if a recreational activity is the right, or wrong, thing to do at any given time. Is any other activity scheduled for this time? No? Good to go!

  • Why am I attracting videos based on same principles as I've seen before ( a year maybe ) . Been following you for a year btw , love you . Do you support LOA Dan ? Plz reply even if you think it's BS . Coz I think it's happening coz I've known these things but never executed …and universe wants me to execute my plans .

  • Yardmaster's Wealth Education Center says:

    "Get it out of your head. Write it down."

    You would love to listen to some of the stuff Rabbi Daniel Lapin shares from the ancient Hebrew about business. This title in the video reminded me of one of his videos where he related that the Hebrew words for governing authorities were the same terms used for things like counting, measuring, and writing. It is clear that those activities can make you a "ruler" of sorts; perhaps a king, or a "count?" If you write it down, you can't forget it, because you don't have to remember it, properly speaking. And knowledge is power!

  • The Antrim Rambler says:

    At a hard time in my life your no nonsense way, skills and positivity have had a big impact on me moving forward so thank you so so much. You are awesome ๐Ÿ˜Š๐Ÿ˜Šโค๏ธ

  • shubham tompe says:

    Dan you arr looking stunning in that batman t-shirt. where can I get those books 1.objection handling 2.closing script.
    I watch your motivation video everyday. Thank you. Love from India…

  • So it's like creating a "success list" instead of to-do list. It's not about the things that you can do , wish to do or could do but about the things that you SHOULD do.
    Thanks Sir Dan for sharing it!โœจ

  • Wendi Anne Johnson says:

    Dan:
    We love what you doing in giving us valuable insights in growing our business esโค
    Shout out to you and your wife Jen๐Ÿ˜ฎ๐Ÿ˜ฎ๐Ÿ˜ฎ
    Awww๐Ÿ˜ฎ

  • Hi Dan. Love Ur videos. Ur videos have been a great source of knowledge and in general have been very helpful. Thanks a lot.
    My question to u is the following
    If I was to look for sales people to sell my products(tech products, I work in a software company), where could I find such effective n professional salesmen?
    Also if I were to have such people trained within the company what would be the most effective approach to creating such a team of closers?

  • Clarence Muhoro says:

    I am impressed how Dan Loks social media is growing. Shows how effective and real Dan the Man is๐Ÿ‘Š๐Ÿ‘Š
    Thanks Dan๐Ÿ’ฏ

  • Daniel Tantisira says:

    Thank you, Sifu. I struggle with having so many things to do and often time get overwhelmed. This video really helps me to say no to a lot of things.

  • Thank you for this information, it is very helpful ๐Ÿ˜Š

    Am just a small YouTubers trying to make it on youtube ๐Ÿ’–๐Ÿ’–

  • ุฌู„ูˆุฏ ุงู„ุฌู…ู„ Chrome Free Camel Leather says:

    @camelleatheruae ๐Ÿช ๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ‘๐Ÿป๐Ÿ’ฏ๐Ÿ‘

  • OMG Why the F do #4 …. Thanks for clarifying the important things! Daily Basis! How can I get a Dan Lok Bobble head?

  • I've been using paper and pen for more than a year,, Since i started producing, learning, since i started to eliminate my bad habits and gaining good habits.
    And well, paper and pen helped me a LOT!

    And to your another video (Is entrepreneur a Lie?). Well, I'm a way way better than me before 1 year just following my dreams without a job nor a high ticket income. But what it's ok with yours: I've started well after coaching for just a month receiving 800$ that month, which really helped me.

    I am now directed to coaching for a good liquidity, beside my development career.

  • what a huge eye opener. Nice way to sort out ones life… good video Dan! 3:38… This is called strength of character…" The ability to continue on long after the initial motivational emotion, has faded. " Slaves who go to work every day, rain, snow or shine,,, healthy or sick… have a very powerful strength of character.

  • Shreyansh Singh says:

    Pretend I said Something funny and give me a like, subscribing won't hurt either ๐Ÿ˜‚โค๏ธ

  • Salman YTfanatic says:

    Great video ๐Ÿ‘
    Very informative, keep up the good work, really enjoyed it and learned a lot of new stuff

  • Anastacia Almonte says:

    I identify so much with Dan despite being a woman, because we have the same ideals. I love and I also like to use pencil and paper to make my list or to write my goals or other things, I am more practical writing on paper that uses my cell phone. About a while ago I found a dan video and it was so enthusiastic since Dan was the mentor I was looking for. There are not some of his videos that do not identify me for that reason I knew he is the mentor that I want to train me. Dan inspired me so much that now im motivated to improved my ingles. Im Hispanic and all the time i used to speak, to wacht tv or listen audio video in Spanish. Now i watch dan lok video to improved and understand more ingles. Eventhough is more for understand .

  • I used paper for many years. Then tried notepad, excel, 3 or 4 specialized software, white board, post-it on whiteboard… I switched back to paper. It works best for me too. I throw old sheets away to get mental freedom from achieved tasks, but I will try archiving them instead for future reference on progress. Great free advice as usual you give. Thanks!

  • April Bersamin says:

    But Dan what about if watching a movie is bonding time with the family, isn't it important to build relationships?

  • TheBuilderallNinja. COM says:

    Productivity is a mindset that continuously aspires to better ways of accomplishing tasks. Here are the productivity-boosting strategies you should follow

    1. Make your list of written tasks the night before.

    Ever get up five minutes late and spend the rest of your day catching up?Try preparing for the next day the night before. When you take a few minutes to write your to-do list the night before, you can hit the ground running the next morning. For many people, the morning is a high-energy time. You will feel more powerful and competent.

    2. Create a routine.

    You were born to win, but to be a winner you must plan to win, prepare to win, expect to win- Zig Ziglar

    By moving from confusion to clarity on your next-day priorities, you waste little time getting the workday started. Every minute spent planning saves three minutes of execution time.

    For starters, people are the most productive when they wake up, and setting up a routine ensures that they maintain that level of productivity for longer periods of time.

    3. Establish productive habits.

    The key to making things to be more productive is changing habits, behaviors etc such as,

    I will eliminate any redundancies and unnecessary works.

    I will say no whenever possible.

    I will not create false urgency.

    I will spend less time on social media.

    Go for a walk whenever possible.

    The best way to start a good habit and make it stick is by using certain techniques. these are simple but effective โ€œtricksโ€ that we can play on the mind to help us make a start on a task or a project.

    So what techniques can we use to introduce good habits into our lives to enable a more productive day?

    # โ€œPomodoroโ€ Technique by Francesco Cirillo.

    The Pomodoro Technique maximizes time and efficiency by blocking out 25 minutes of uninterrupted focus, followed by 5 minutes of break time

    While it sounds easy, making yourself stay fully focused for 25 minutes straight can be a challenge. Be reasonable with yourself; try just starting with one block a day of uninterrupted focus.

    # โ€œEat That Frogโ€ Technique by Brian Tracy.

    โ€œEating That frogโ€ means you have to do the worst or extremely important task first thing in the morning, before all other tasks. Once you have โ€œeatenโ€ your โ€œfrogโ€, you can rest assured that the worst is behind you, so youโ€™re likely to take on a positive approach about the rest of your day.

    4. Keep the work environment free from interruptions

    Itโ€™s probably safe to say that no matter how focused you are, you will always get sidetracked if youโ€™re unable to manage the distractions around you. With this in mind, identify all the things that you deem to be a distraction, and immediately remove them from your environment.

    5. Simplify your tasks.

    Identify low-value tasks, eliminate redundancies and make simplification a habit and you see how quickly recognize which activities are time wasters and which are create lasting values.

    Youโ€™ll feel less overwhelmed, more empowered, energetic and able to spend each day things that matter.

  • The Gentleman Heretic says:

    Dan Lok is the best mentor online, this video is another aha moment for me!
    I have now seen that I still spend too much of my time going between 2-3-4 not enough 1's oops, I MUST eliminate some 4's and 3's.
    Shoutout to ALL HTC Family, how much have you learned about productivity and habits from Sifu Dan Lok?
    I'm a HTC Graduate Myself ! Season 9

  • xTerrordactylx- says:

    I learned the building blocks of prioritization, and organization, using a chart to plan and create free time either to learn more or do more, or focus on future planning, and how to eliminate bad organization/time management. Btw i love watching your older videos! They are inspiring and fun to learn from, so thank you Dan for inspiring me to be better every day.

  • Lol about the white board: I can think and flow on my white board then I realize Iโ€™m out of room. I have to copy it on the paper to have it all orโ€ฆ. I just take a picture of it and print it out. Iโ€™m like Dan, old school, paper and pencil ๏Š

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